Clerk to the Board

The Clerk to the Board plays a key role in supporting the effective governance of Richmondshire Building Preservation Trust (RBPT). The postholder is responsible for providing high-quality administrative and governance support to the Board of Trustees, ensuring meetings are well-organised, decisions are accurately recorded, and statutory and good‑practice governance requirements are met.

The Clerk acts as a trusted, professional source of advice on board procedures and supports clear communication between trustees, the Chair, and the CEO.

Key Responsibilities

Board and Governance Support

• Support the Board of Trustees in the effective and compliant governance of RBPT
• Ensure board processes align with charity law, RBPT’s governing document, and good governance practice
• Support the Chair and CEO in maintaining clear and effective board operations

Meeting Management

• Meet with the Chair of the Board and the CEO in advance of board meetings to plan and agree agendas
• Prepare, format, and circulate board agendas and papers in a timely manner. Following the secretariat meeting, coordinate with agenda item owners and presenters to request, collate, and finalise papers ahead of deadlines.
• Diarise all board meetings, including ensuring dates, venues, and attendance are confirmed
• Attend board meetings (including AGMs and any extraordinary meetings as required)

Minute Taking and Record Keeping

• Take accurate, impartial, and clear minutes of board meetings, including decisions, actions, and rationales where appropriate
• Circulate draft minutes promptly and finalise following approval
• Maintain secure and orderly records of agendas, minutes, and governance documents
• Track actions arising from meetings and support follow‑up as required

Communication and Confidentiality

• Act as a professional and confidential point of contact for trustees in relation to board business
• Handle sensitive information with discretion and integrity
• Communicate diplomatically and effectively with trustees, senior staff, and external parties where necessary

Skills & Experience

Essential

• A reliable, organised, and methodical individual with strong attention to detail
• Demonstrates trustworthiness and discretion, with the ability to handle confidential and sensitive information.
• Excellent written English, with the ability to produce clear, accurate, and professional minutes.
• Strong interpersonal skills with the ability to work diplomatically with senior leaders and trustees.
• Ability to remain impartial and professional in all board interactions.
• Confident using email, document management, and basic digital tools.

Desirable

• Experience of working with or supporting a charity trustee board
• Knowledge of or experience in Charity Commission governance requirements
• Familiarity with charity governing documents, board procedures, and good governance principles
• Previous experience as a clerk, company secretary, governance officer, or similar role

Personal Attributes

• Calm and professional, including in formal or high‑pressure settings.
• Well‑organised and able to manage deadlines independently.
• Diplomatic and confident when working with senior stakeholders.
• Committed to high standards of governance and accountability.

Additional Information

Reporting to: Chair of the Board (working closely with the CEO)
Location: Hybrid / Remote (attendance at board meetings required)
Contract: Part-time/sessional (to be confirmed)

The Clerk to the Board is not a trustee and does not have decision‑making authority but plays a critical role in enabling trustees to fulfil their legal and strategic responsibilities effectively.

To apply, email GemmaLord@rbptrust.co.uk 

Closing date 1st May 2026